The NIGS Administrative Office, headed by Dr. Noelynna T. Ramos, conducted an in-house training on “Voucher Preparation and Use of BULSA portal” held on 16 February 2024 at the Institute’s Seminar Room. This was facilitated by Ms. Sarah Jane R. Dela Cruz and Ms. Estrellita A. Larcena, Administrative Staff members. This was attended by around 25 faculty and researchers of the Institute.
This in-house training was conducted in order for the faculty and researchers to become familiar with document processing through the Budget Utilization and Liquidation System Analytics (BULSA) portal. This portal is being utilized in the University to streamline various processes such as budget clearance, voucher issuance, obligation request/budget utilization request, and billing creation.
Ms. Dela Cruz and Ms. Larcena discussed the list of documentary requirements needed for voucher preparation. This includes Memorandum of Agreement (MOA), approved Line Item Budget (LIB), Trust Fund Account (TFA) number, contracts, and forms. They also provided insights into handling various transaction types such as salary or honoraria, supplier transactions, reimbursements, and cash advances.
Ms. Larcena (left) and Ms. Dela Cruz (right) discussing during the in-house training.
Furthermore, a demonstration on how to navigate the BULSA portal was held to familiarize participants with its functionalities. The training wrapped up with an interactive segment centered on the exchange of experiences regarding challenges encountered by participants who have previously prepared vouchers, as well as the process flow in the portal. This was followed by a question-and-answer session.
The NIGS Administrative Office is committed to fostering continuous learning and development among its personnel through regular organization of in-house seminars and training sessions.